Quick year end wrap up

So what did we accomplish this year? A quick rundown for you:

  • Established Koha as the electronic catalog for the school. Currently available on the library network
  • We cataloged 3000 books over the course of the year
  • This is awesome when you consider we were without a network for close to two months, impeding the students and myself from adding any records during that time
  • We received two very generous donations to the library– between them close to 4000 books! We’re currently going through them to determine what will be a good fit for the collection.
  • We got Interlibrary Loan up and running, connecting to NHAIS. In addition to being able to get updated holdings into their catalog, we were able to borrow books that our students needed, as well as share books from our collection with neighboring libraries.

I incredibly grateful to the 5 students who rotated through library work study this year (at least one from each class, no less!). They all worked hard and helped get us to this point– we can say we’re truly underway with this catalog, which was not the case 10 months ago.

Special shout out to my “IT department”– my husband and my brother, who helped pull wire and fight the technological imps that threatened to drag us down. Those two are truly a blessing (even when the jokes are gently at my expense :D)

Saturday Librarian: What a time to be alive!

Saturday Librarian: What a time to be alive!

Ya’ll, I’m truly geeking out on my new catalog, and I don’t expect you to understand. Its enough for me to know that 1) we have a computer in the library 2) we have a barcode scanner that is younger than I am 3) with their powers combined, I can pull MARC records into a catalog that 4) is visible on the wifi.

That’s a pretty big 2 weeks folks (and yes, yes I milking the excuse for my tardy blogging. Wouldn’t you?) The previous cataloging that I’ve done is on a virtual machine, which means its not actually live on campus. The stuff we’ve done the last two weeks? Totally live on campus!

Some other items of note:

  • Phase 2 of the Music Room is done! My wonderful workers were able to get the art and music collection moved into the Music room over the last two weeks. The fabulous summer crew, you’ll remember, cleared that out for me over the course of the summer. This allows us to process some art books that need to join the collection, and gives room to expand that part of the collection as we choose.
  • What did we do with our extra stack space? Shelve some of my lovely acquisitions hoard. Getting those onto shelves is step one to making it easily reviewable for the faculty.
  • I got a question about the periodicals we’re boxing– those are not being discarded, they are being stored off campus. There are many easier ways to access journal entries than by combing through hard copy, and we need to clean up the lower stacks area and set it to better use.
  • Finally, I just gotta brag on my campus. It shows to lovely effect on a fall afternoon:

Saturday Librarian: The WiFi strikes back

Hopefully everyone had a lovely weekend and start to the week. I’m planning to start the Saturday posts again now that the semester has begun, and I have a few fun items from the library to highlight on Thursday’s as well.

This past week, I was able to introduce the students to the ILL program which was big for me. I know it doesn’t sound like much, but for four years I sat in the upper classroom of the library, soaking in all manner of thoughts, phrases, and ideas. Arguing and pondering and generally enjoying the years. And for a brief 15 minute window, I stood at the front of that classroom and I was the expert on one small area. A bit of the goosebumps with that one, no lie.

Saturday dawned with such promise. I had my first pumpkin coffee of the fall, got to campus nice and early since I had to leave early, and I had grand plans of finalizing the server set up that was interrupted by the lack of internet followed by locked down internet. I had confirmed that the WiFi was back up, unlocked, and strong with internet flowing like a river when I was on campus Monday.

You can guess where this is going…

Yeah, the unlocked WiFi network was flakier than a croissant, with nowhere near the connectivity I needed to make sure that the client box would continue to see the server without failing at some point. So back to the drawing board on that one– I’m not in IT, Jim, I’m a librarian darn it! (Oh come on, Star Trek turned 50 this past week!)

I did manage to get our lovely check out cards cut up and available for the students:

So I had that going for me! We also have all the library books shelved. Yes, ALL of them! I have 3 awesome student workers this semester which is the most I’ve had before and man are they quick with the shelving! With the WiFi declaring that we shall not catalog, the focus at the moment is moving the art and music collections into the Music room. That will fit better from a collection standpoint and clear nearly an aisle’s worth of shelf space in the Stacks, which we can use to hold acquisitions.

Lastly, I updated the official library website. Did you know we had an official library website? The plan was to run some WordPress plug-ins to simulate an online catalog but the move from development to production didn’t work out as planned and so the decision was made to abandon that half step and move to the complete catalog solution.

But! We have the site so we might as well use it. You can find the ILL policy and circulation policy, and I am curating digital resources for student use on the site as well. To see any of these, go to Library.thomasmorecollege.edu and check it out! Drop me a line if there are any digital resources you think would be helpful, or if you’ve tried to fined resources for a certain type of research and come up empty and we’ll take a look.

…And we’re back

…And we’re back

Happy fall, everyone! School has been back now for about a week, and at least this weekend, the weather has turned decidedly fall-wards. That is to say, lightly breezy, low humidity, and cool enough at night to leave the windows open. The other plus side of this weather is that the library loses the stuffiness that comes with high summer, and its pleasant all the way through, not just in the stacks.

Lots of exciting goings-on to report as I enter year 2. First, today I’ll be running an orientation to the Library for both new and returning students, which hasn’t really happened before. I’m looking forward to running folks through the basics: how to read a call number, how to use the card catalog, and how to use our new Interlibrary Loan program.

Some of you may have seen the Instagram posts over the summer, but its true that we secured a server for the library with the goal of running a digital catalog! Koha is running and we just need to finalize the end user set up (also, we need a desk for our check out station in the foyer.)

Exciting as it is to have the digital catalog started, I feel the need to sound caution: we have limited MARC records and we must enter in the holdings one by one. Lest we have forgotten, that’s 45000 entries.

I am incredibly grateful to NHAIS for sending over the 6000+ MARC records that we had in the NH Union catalog. Its a wonderful starting point! I’m also blessed to have 3 student workers helping me out this year! For those keeping score, I started with 1 last fall, then 2 last spring. Having the increased support is marvelous.

Finally, Interlibrary Loan has arrived! As of, well, now, students and faculty have access to Interlibrary Loan through the NHU PAC, connecting us with the libraries of New Hampshire. For other institutions in the state, we absolutely lend as well, we just don’t have all of our holdings in NHU Pac, so make sure to email me if you are looking for something that is esoteric enough that we may have it. We also have non-esoteric holdings, but the odd, the old, and the humanities are kind of our wheelhouse.

Welcome back everyone!

Saturday Librarian: To Boldly Go…

Saturday Librarian: To Boldly Go…

When I first showed up in my librarian capacity, one of our stated goals was to make sure that we got a digital catalog. Its not a new technology — digital catalogs began to show up in the 1980s and they were commonplace by the late 90s. Even now in 2016 the smaller libraries of the word find a way to digitize their catalogs, and the hope was that we would do the same.

At first, I considered an inventory to be our goal. After all, we needed to know what to load into the OPAC, right? Fast forward a year, and the inventory is decidedly off the pace I had expected, primarily because I was trying to make sure that we had the basics of a catalog record, just in case we couldn’t get full MARC records to start. A year is a good amount of time upon which to base a decision. You can base your decisions on the good and the bad and the middle of the road. And so we’re embarking of the catalog now and continuing the inventory in the new system.

Why? Quite simply, we have to be able to track circulation and Interlibrary loan material, and we have to have that system in place before the students return. Then too, the inventory is a lot easier when you’re only confirming the barcode is right and the book is on the shelf — MARC records can be pulled into our new system directly from NHAIS.

So what did we do today? We got the server, got it plugged in and got the operating system and basic installation of our new cataloging software installed. The main stumbling block had more to do with the suddenly disappearing internet, and Saturdays are hard to troubleshoot tech issues because of the number of players that are not working. The course of technology never did run smooth.

Lest anyone take the preceding paragraph the wrong way, this is not meant to imply that the installation is difficult or untenable, or that we run the risk of losing our catalog in a way that doesn’t exist with the card catalog. There are redundancies that will be in place on premises and off, and we will also reach the point where we have our catalog included in the NH State Library’s Union catalog, to help facilitate our ILL relationships. Its very difficult to be a good ILL partner with a card catalog.

In fact, sadly, I’m still on Excel spreadsheets. The installation could not be completed in a day, and so Excel is still our catalog– for the moment. Still, in the space of a day, we’ve come closer to our online catalog then we have before. The students will start to come back in about a month, Freshmen first for orientation followed by the returning Sophomores and Upper Classmen. My hope is that they will have a new catalog there to greet them and the choice of serendipity in the stacks or precision recall of materials, whatever the situation may call for.

Semester Project: The Music Room, Phase 1

Semester Project: The Music Room, Phase 1

This week’s edition of Saturday librarian was slightly delayed, but worth it. Promise!

A few weeks ago, I wrote about our semester project. I did not get the head start that I wanted, so I wandered into the library Saturday morning woefully under-caffeinated but determined. My original plans were grand– too grand, as it turned out, for the small amount of space. First, you need to know what the room looked like:

Music Room before

I know. I KNOW. Clearly a basement, and that’s fine, but that was awful. It was wonderful they had carved out a corner, but you have to be a very dedicated musician to practice in such quarters, and most do not when the weather is nice.

The first thing to do was get the music instruments to a safe location for the duration. No pictures here, but suffice to say they hung out in a nice, sheltered corner of the library for a few hours. You can really only see a fraction of the music instruments, and you can barely make out the two pianos. Yes, there are TWO! Glorious– if you can rearrange things enough to pull out the bench.

First order of business? Those shelves in the middle had to go. They were chock a block full of periodicals.

a view into the room, boxes visible and work begun.
Music room side view
A better view of the room before beginning. Notice the periodicals hugging the ceiling, and the piano now visible behind the table.

If you’re going to unload four shelves’ worth of periodicals, there have to be boxes in which to store them. Believe it or not, we had stored two weeks worth of boxes from the various orders coming into the cafe. Surely that would be enough?

We had enough boxes for the softcover periodicals. The hardback periodicals traveled in packs for safety.
We had enough boxes for the softcover periodicals. The hardback periodicals traveled in packs for safety.

The short answer was no. There not nearly enough boxes for our work Saturday. My (naive) hope had been that we could start to pull books from the side shelves and get the music and art collection into the room. It became clear quickly that Saturday’s work would largely comprise making the room functional for a group of musicians to practice together.

The library is a wonderful building, but many libraries before ours have run into the question of how to store so many physical serial volumes. There are no compressed stacks in the building, no way to roll shelves up against each other to save space. As such, the periodicals are now in the basement of the library, boxed or resting on the table, waiting for faculty review.


I had mentally prepared myself to be working on this all day. Fortunately, quite simply, our students ROCK. We had more helpers than we could use when all was said and done. Phase 1 was complete by noon, a scant two and a half hours after we began. For the next half hour after, I had people coming into the room ready and willing to help, only to find nothing to do.

I wouldn’t say nothing, though. I asked all of the students who came to go in, sit down and play. To see whether we needed more chairs, whether the sound was better, whether the room felt better. The musicians I could get to try the refreshed space were ecstatic– they could breathe.

A better music space
A better music space

I go back and forth on whether to add a rug in the center of the floor– it would help warm the space (which is unfinished concrete) but would it negatively impact the sound? I told all those who entered to try it out, to add as needed. I was told not to worry; it never seemed to matter, furniture finds a way.

My hope is that as we gradually weed through the periodicals (and/or open up storage space), we’ll be able to get the art and music collections in. In the very back of the room, you can sneak a peek at some of our older volumes. They’ll be getting a new home too– just as soon as I replenish my box supply.

Another foray into digital resources

Today the University of California expands the reach of its research publications by issuing a Presidential Open Access Policy, allowing future scholarly articles authored by all UC employees to be freely shared with readers worldwide. Building on UC’s previously-adopted Academic Senate open access (OA) policies, this new policy enables the university system and associated national labs to provide unprecedented access to scholarly research authored by clinical faculty, lecturers, staff researchers, postdoctoral scholars, graduate students and librarians – just to name a few. Comprising ten campuses, five medical centers, three national laboratories and nearly 200,000 employees, the UC system is responsible for over 2% of the world’s total research publications. UC’s collective OA policies now cover more authors than any other institutional OA policy to date.

Source: » Groundbreaking University of California policy extends free access to all scholarly articles written by UC employees Office of Scholarly Communication

Not a lot of commentary for you guys on this one. Obviously, for people who don’t have access to a large array of databases, its nice to see a larger array of academia available, particularly to those who would normally not be able to access it. We are fortunate to have good internet access for our students, even if we don’t have a larger array of digital resources.

On that note, you will notice there is now a little Pinterest button on the sidebar. I am attempting to collect freely available, good digital resources to be able to present to students later this semester or early next semester. It is ever ongoing, but I’m happy to take any and all suggestions for additions!

Semester Project: the Music Room

In a series of meeting with the administration, we have come up with plans of the short, medium, and long term variety. Certain projects, like the shelf read and cataloging project, cross the boundaries between short and medium term. As with any large scale project, there is a need to “break things up” so as to avoid burnout and boredom. Our goal is a fully functional library, not debilitating ennui after all.

The way things are shaping up, there will be one of these larger, short term projects every semester. These projects will have the advantage of being visible, showing a result quickly, and providing the type of positive improvement that will drive interest in the continuing library project.

This semester’s project is to develop a music room in the library. Fortunately, there is such a room already picked out and in use for this purpose. There is still a large amount of work to be done, however. The room is located in the basement of the library, next to the art studio. Previously, it is what I affectionately referred to as the “giant pile of books room”– there were books ceiling to floor in a variety of shelves, spanning nearly every category that LC offers in its schema. Prior to my tenure, work had been done to clean the room up somewhat; periodicals were group in alphabetical order, books were moved to a single part of the room, and the rare books and institutional archives emerged in the back of the room.

Still, students are cramming themselves and their instruments into a space that is wide enough for a person to walk through, but not much wider. The room has the feeling of a left over closet, where people are tucked out of the way.

Music is an important part of campus life; there is a near constant presence of music and singing that I have not seen since I wandered through Venice years ago.

That being the case, the musicians need a better space, and we can provide it for them.

The Plan:

  • Clear the periodicals from the space.

The current plan is to box the periodicals so that they will be available for the collection weed that will occur after the full collection shelf read

  • Store the rare book collection

The rare book collection needs a better location for its own sake, but it will also free up a decent amount of shelf and floor space.

  • Move the shelves

Personally, I can never have enough bookshelves, and I suspect the same is true for my fellow alumni as well as the school. Still, we don’t need the bookshelves in this particular room. There are at least 4 which will take up temporary residence in a nearby storage closet, opening up floor space

  • Furniture!

We can do better than a handful of folding chairs. Once the space is clear, we intend to.

  • Moving the art and music collection

The school’s art and music collection is currently on the same floor of the library as the music room, but on the opposite side of the building. Because the music room will be adjacent to the art studio, it only makes sense to move the physical collection of both art and music books to the place where they will be most useful. Never fear, these books will remain a part of the circulating collection.

Next Saturday, I’ll start on the beginning of boxing things up and relocating, with the major push coming on the 24th with a little help from some of the students. After that, we’ll be able to furnish the room and lay it out, hopefully before the end of the semester.